Productivity

Todoist: My 3-Month Review

todoist-my-3-month-review

Today marks my 3-month anniversary of using Todoist, my new favorite productivity app.

I recently wrote about Habitica, about how it was a useful app but not right for my particular needs. I’m happy to say Todoist is up to the task (get it?) of keeping my life sorted.

For people who thrive on to-do lists and especially those who like using multiple lists depending on the type of tasks they need to do, this is a great one. In addition to general to-do tasks, I’m also using Todoist Premium for appointments, social events, birthdays and blog post ideas.

In fact, I’m confident saying Todoist, Evernote, and Airtable are the perfect trifecta for my productivity zen and happiness.

Here are a bunch of different reasons why I love Todoist:

*Some of these may only be available via Premium although I’m not sure which. I switched to Premium very early on.

  • dark mode option (*cue the sound of angels singing*)
  • a simple design (lists on the left, list items on the right)
  • sub-list option
  • color coded list option
  • emoji support (yay!)
  • easy drag-and-drop functionality
  • desktop version as well as smartphone and tablet apps
  • works with Siri on the iPhone
  • responsive website
  • repeating tasks (daily, every week, basically on any repetition type you might ever need)
  • appointment reminders
  • calendar syncing
  • quick rescheduling
  • comments on tasks (links, text, file attachments, images, audio notes, etc.)
  • it’s easy to see how busy an upcoming day is
  • you can leave a task undated
  • smart scheduling (lets Todoist suggest a day for you that looks less busy)
  • easy to see tasks for “Today,” the next 7 days or all undated
  • filters let you choose how you want to view certain tasks
  • labels and priority options (I don’t use these but I could see how they would be useful)
  • you can arrange your tasks by due date, priority or name
  • activity log
  • daily task goals and weekly goals settings
  • bold, italics, and other fancy ways of dressing up text
  • quick add
  • templates
  • lots of integrations
  • multiple user option

Todoist does the heavy lifting for you when it comes to dates
Say you need something to be scheduled for three months from now. You don’t even need to figure out what date that is. You literally just type in “name of task 3 months from now” and Todoist will recognize parts of the task name as when it needs to be scheduled for. You can get pretty specific too and Todoist will know what day you mean without you going into the calendar, finding the day and selecting it.

Gamification and Karma
Todoist even has a gamification element to it! Their task gamification is nothing like Habitica, mind you. It’s more of a solo effort. As you complete tasks, you’re awarded “karma.” The more karma you have, the higher the rank you get. For instance, I’m currently sitting at Master.

Here is what I have for my Todoist “projects” (task lists):

  • General (for anything that doesn’t fit in the other projects)
  • Inbox (this is the default folder that all uncategorized tasks go into it and I hardly ever use it)
  • Home
    • Chores
    • Renovations
  • Blogging
    • Old Timey Books
    • Jilly.ca
    • Lazy Historian
  • Artemis
  • Writing/Publishing
  • Health
  • Fun
    • Reading
    • Social/Events
    • Cosplay
  • Christmas 2018
  • Birthdays

Negatives?
The one thing that would make Todoist entirely perfect is a calendar view. (Do you hear that, my friends at Todoist? Please give me a calendar view option!) I have tasks scattered all over the place between now and maybe two years into the future. It’d be really nice to have the option of having a calendar view of how busy, say, June of 2019 is going to be.

Now, with all that being said, done and written…


What do you think of Todoist? If you don’t use it, what is your productivity app of choice? Let me know in the comments below.

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Jilly

Jillianne Hamilton is the author of Molly Miranda: Thief for Hire, its two action/comedy sequels, and The Lazy Historian's Guide to the Wives of Henry VIII. She is also a freelance blogger, a graphic designer, a history enthusiast, and a dog mom. Learn more.

1 Comments

  1. Francis Wade
    December 8, 2018 at 4:30 pm

    Interesting analysis!
    The point where you find Todoist lacking is one they have attempted to fill with SmartSchedule. It hasn’t become very popular as the integration between task apps and calendars remains a big challenge.

    The companies that are doing well are being listed at our site – if you want to delve into this particular question and the options available.check out http://www.ScheduleU.org or the research we’re doing at 2Time Labs – http://2time-sys.com

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